Parents see what they owe and pay it. Bursars see who paid and who didn’t. Owners see the school’s books closing on time, term after term. Below is a tour of the surfaces that get you there.
Parents sign in on their phone, see a balance per child, top up from MoMo or bank transfer, and the next term’s invoice settles itself. No queues, no paper receipts, no “sorry I forgot.”
Students, invoices, payments, fees, classes — one dashboard the bursar can run a school year from. No more spreadsheets named “final_FINAL_v3.xlsx.”
Add students one at a time or import a CSV. Move them up at year-end with the rollover wizard. Tag siblings so payments can be pooled.
Set tuition by class and term, add per-student plans (installments, scholarships, discounts), and Manabi turns the rest into invoices.
Bulk-generate invoices for a class or the whole school. Edit individual ones. Mark overdue, apply late fees, or carry arrears forward.
Every MoMo, bank, and manual payment lands here, matched to a parent and invoice. Filter by date, rail, status. Refund or reverse with one click.
Aging buckets at a glance: paid, partial, overdue 30/60/90. Class-level totals, parent-level totals, term-level totals. Export anything to CSV.
See a parent’s full history — every child, every payment, every conversation thread. Send an invite, resend an OTP, or reset their access.
The Owner role unlocks the high-stakes controls — academic years, year-end rollover, staff & roles, payout accounts, and the audit log. Touch what bursars shouldn’t.
Define the current year and its terms. When the year ends, run the rollover wizard: students move up a class, arrears carry forward, the previous year is locked.
Three roles: Owner (you), Bursar (full operations), Read-only (review-only). Invitations go out by email; the first login uses OTP to set a password.
Set your school’s bank or MoMo merchant account. Settlements run daily; payout reports show exactly which payments funded which deposit.
Who created an invoice, who waived a fee, who exported a CSV. Searchable, exportable, and immutable.
We meet parents where they pay — mobile money for the majority, bank transfer for the rest — and walk every cedi back to an invoice and a settlement.
MTN MoMo, Vodafone Cash, AirtelTigo. Push-to-pay from the parent portal, or USSD payments matched by reference.
Ghana’s major banks via GIP. Bank statements reconcile against expected references nightly.
The school office can record cash or cheque payments. They appear in the same ledger as any other rail.
Funds settle to your chosen payout account daily. Each settlement is itemised down to the parent and invoice.
Issue a refund to the original rail. Reversed payments restore the invoice balance and post to the audit log.
Mismatched payments are flagged for review; nothing is silently dropped or auto-allocated incorrectly.
One short form: school details, the owner’s contact, and you’re in. Address autocomplete fills in the location. The logo is optional. We’ll email the owner an OTP for the first sign-in.
Roles enforced at every endpoint. Audit log on every sensitive action. Sessions are JWT with refresh; passwords are never logged or echoed. Settlement records are immutable once issued.
Book a 30-minute walkthrough. We’ll set up a sandbox with a copy of your fee structure and one class of test parents, so the demo feels real, not generic.